Days
Hours

12517 WA-162, Puyallup, WA 98374

Days
Hours

Become a Vendor at the
2025 WA State Hot Sauce Festival

VENDOR INFORMATION

Become a Vendor

Join us for the 5th Annual Washington State Hot Sauce Festival on July 26-27, 2025, at McMillin Farm Collective in Puyallup! This is your opportunity to showcase your products to thousands of hot sauce enthusiasts and food lovers from across the Pacific Northwest.

Event Overview

12517 WA-162

Puyallup, WA 98374

  • Location: McMillin Farm Collective
  • McMillinCollective.com - Farm Website Here
  • Visitor Admission: FREE
  • Hot Sauce Vendor Hours: 8am - 6pm Saturday 8am - 5pm Sunday
  • ROCK VEST Vendor Hours 5pm - 9pm
  • Vendor Booth Price: $250 Food Truck $500
  • Expected Attendance: 3,000-5,000 visitors over two days

Why Vend at Our Festival?

  • Free Admission Draws Crowds: Thanks to our sponsors, attendees get in free, which significantly increases foot traffic
  • Diverse Audience: From mild sauce lovers to extreme heat seekers
  • Marketing Support: Inclusion in our pre-event marketing campaigns
  • Awards & Recognition: Compete for Best Hot Sauce, Best Booth, and Best Bottle Artwork
  • Live Entertainment: DJ all day plus evening rock concerts keep attendees on-site longer
  • Established Event: Building on the success of our previous 4 years

Entrance Use 128th ST E Gates

Please use our 128th St E gate, located at the back entrance of McMillin Farm Collective, for all festival entry and parking. This is our main access point for events and is designed to handle traffic smoothly.

Vendors have designated parking

VENDORS WE'RE SEEKING

Hot Sauce & Spicy Food

  • Artisanal hot sauce makers
  • BBQ sauce and marinade producers
  • Spice blend and rub creators
  • Pepper growers and pepper products
  • Fermented hot sauce specialists
  • International/ethnic spicy condiments

Note: We welcome ALL heat levels! Many attendees prefer mild, flavorful sauces, so don’t hesitate to apply if your products focus on taste over heat.

RELATED PRODUCTS

  • Hot sauce merchandise (apparel, accessories)
  • Spicy snacks (jerky, nuts, chips)
  • Hot sauce-related kitchenware
  • Pickled products and preserves
  • Honey and specialty condiments

Sign up to Become a Vendor

Name(Required)

VENDOR PACKAGE DETAILS

What's Included:

  • 10′ x 10′ vendor space
  • Listing on festival website and social media
  • Inclusion in festival map
  • Access to load-in/load-out areas
  • Trash removal

Note: If you don’t see space dimension that fit your need then please ask us for options.

What's Available (Limited):

  • Electricity (first-come, first-served – please indicate need on application)
  • Corner booth locations
  • Additional space (10′ x 20′ options available)

What You Provide:

  • Your own tent/canopy (required)
  • Tables and chairs
  • Display materials
  • Extension cords (if you need power)
  • All products and supplies
  • Staff for your booth

Setup Options & Schedule

  • OPTION 1: Friday Early Setup (Recommended)

    • Date: Friday, July 25
    • Time: Noon – 6 PM
    • Benefit: Relaxed setup, avoid Saturday morning rush

  • OPTION 2: Saturday Morning Setup

    • Date: Saturday, July 26
    • Time: 9:00 AM – 11:00 AM
    • MUST be completely set up and ready by 11:00 AM

  • Sunday Setup

    • Time: 9:00 AM – 11:00 AM
    • Already setup vendors just need to restock/refresh

Festival Hours

  • Sales Hours: 11:00 AM – 6:00 PM Saturday 11:00 AM – 5:00 PM Sunday
  • Breakdown: Sunday After 5:00 PM (must be clear by 7:00 PM)

Parking & Access

  • Vendor Load-in: Use back entrance via 128th St E (signs will be posted)
  • Vendor Parking: Designated area – vehicles must be moved after unloading
  • **One vehicle pass per vendor for load-in/out – if possible to help with limited parking.

Sales & Operations

  • Sampling: Highly encouraged! Most successful vendors offer samples
  • Payment Processing: You’re responsible for your own cash/card processing
  • No ATM on site – recommend accepting cards
  • Pricing: Set your own prices
  • Inventory: Bring sufficient product for 2 days – overnight storage available only at your booth space.

REQUIREMENTS & RULES

Required Documentation

  • Valid business license
  • General liability insurance 
  • Food handler’s permit (for any consumable products)
  • Health department permits (if applicable)
  • Signed vendor agreement

Festival Rules

  • No early breakdown – must stay until 5:00 PM
  • Professional appearance required (tent, table covering, signage)
  • No sound systems/music in vendor booths
  • No alcohol sales (brewery handles all alcohol)
  • Family-friendly atmosphere must be maintained
  • No outside food/drink sales (except hot sauce vendors)
  •  

Health & Safety

  • Hand sanitizer must be available at your booth
  • Follow all health department guidelines for sampling
  • Maintain clean, organized booth space
  • Properly dispose of all waste

FESTIVAL TIMELINE

Friday, July 25 (Optional Early Setup)

    • 12:00 PM – Vendor setup begins
    • Setup at your own pace
    • Overnight security provided

Saturday, July 26

    • 9:00 AM – Vendor setup/final preparations
    • 11:00 AM – MUST BE READY – Festival opens to public
    • 11:00 AM-4:00 PM – Wing competition registration
    • 4:00 PM – Hot Wing Eating Competition
    • 6:00 PM – Vendor sales end, pack up begins
    • 5:00 PM – Rock Fest begins (vendors should be clearing out)

Sunday, July 27

    • 9:00 AM – Vendor area opens for restocking
    • 11:00 AM – Festival opens to public
    • 4:30 PM – Award voting closes
    • 4:45 PM – Vendor awards announced
    • 5:00 PM – Vendor sales end, pack up begins
    • 5:00 PM – Rock Fest begins

Note:

  • Vendor spots are limited and fill quickly
  • Priority given to complete applications and paid booth fees
  • Product diversity is important – we limit similar vendors